1. The competition
1.1 The title of the competition is the theJPA.club UK Privacy Adviser of the Year Award.
1.2 These terms, as amended from time to time, will apply to the competition in each year that the competition is held. These terms were last updated on the date set out at the top of this document.
1.3 The competition is organised for business or professional entrants aged 18 or over only.
2. The promoter
The promoter is Shoosmiths LLP (we/us/our). Please see the end of this document for our legal and contact information.
3. Eligibility
3.1 Anyone can be nominated for the award or submit an entry form on behalf of a nominee, including the nominee themselves. You will need to be a member of the Club to receive the award but you do not need to be a member to be nominated or to submit a nomination.
(a) automatically generated by computer;
(b) completed in bulk;
(c) plagiarised or contain plagiarised material;
(d) illegible, have been altered, reconstructed, forged or tampered with; or
(e) incomplete.
3.3 Joint submissions are not allowed and neither are entries by any of our employees, consultants or partners.
3.4 We reserve all rights to disqualify you if your conduct is contrary to the spirit or intention of the competition.
4. How to enter
4.1 You may nominate someone for the award other than you by entering them into the competition, or enter the competition yourself, by completing the relevant entry form in accordance with these terms.
4.2 The competition will run from 1 September (Opening Date) to 17 January (Closing Date) inclusive each year. We reserve the right not to hold the competition in one or more years.
4.3 To enter the competition send a completed entry form, which can be found on the Website by the Closing Date, to the email address specified on the Website. Entries will not be accepted by any other means.
4.4 If you are submitting a completed entry form to nominate yourself, you may only submit one such entry for each year’s competition. There is no limit to the number of nominees other than yourself you can enter into the competition.
4.5 All competition entries must be received by us to the email address specified below by no later than 11.59pm on the Closing Date. All competition entries received after the Closing Date are automatically disqualified.
4.6 There is no charge to enter the competition.
4.7 We will not accept:
(a) responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind;
(b) proof of transmission as proof of receipt of entry to the competition; or
(c) entries for nominees who have objected to our use, or requested deletion of, their personal information in connection with the competition prior to the Announcement Date (see further paragraph 6.2).
4.8 By submitting a competition entry, you are agreeing to be bound by these terms and conditions.
4.9 For help with entries, please contact us using the email address specified on the Website.
4.10 Please see the Website for a copy of the latest version of these competition terms and conditions.
4.11 The competition entries will be judged by a panel of no less than three judges (including at least one independent judge) selected by us (Panel). The entries will be judged based on the best responses provided to the questions in the entry form, which the judges will determine using the criteria set out in the entry form.
4.12 We reserve the right to select no less than 3 judges (which may or may not include judges on the Panel) to shortlist up to 5 nominees based on the judging criteria for the competition in the relevant year, if we receive more than 3 entries for the competition in that year.
4.13 A list of names of all the judges will be provided on request which you can make using the contact information at the end of this document. We may also provide a list of the judges’ names on the Website.
4.14 The decision of the judges (acting reasonably) will be final and no correspondence or discussion will be entered into.
5. The prize
5.1 The prize for the winner of the competition in each year shall be as set out on the Website.
5.2 We reserve the right to substitute the prize with a prize of equal or greater value if circumstances beyond our control make it necessary to do so.
5.3 The prize is not negotiable or transferable.
5.4 If you win the competition then in order to claim the prize you must contact us using our contact details at the end of this document.
5.5 Unless expressly stated otherwise on the Website, none of the organisations that provide services to the winner for the purposes of fulfilling the prize endorse or sponsor the Club or the competition in any way.
6. Winners
6.1 We must either publish or make available information that indicates that a valid award took place. To comply with this obligation we will publish the surname and county of the winner on the Website in January following the Closing Date on a date no later than 31 January (Announcement Date). We may publish additional information about the winner in accordance with the Club Privacy Notice.
6.2 If you object to any or all of your surname, county and winning entry being published or made available, please contact us using the contact information at the end of this document. In such circumstances, we must still provide the information and winning entry to the Advertising Standards Authority on request.
6.3 We reserve the right to announce on the Website a shortlist of up to 5 nominees if we receive more than 3 entries to the competition for that year.
6.4 We will contact the winner personally as soon as practicable after the Announcement Date, using the telephone number or email address provided with the competition entry.
7. Claiming the prize
7.1 If you are the winner of the prize, you will have 60 days from the Announcement Date to claim the prize. Please refer to the details of how to claim in paragraph 5.4. If you do not claim the prize by this date, your claim will become invalid.
7.2 The prize may not be claimed by a third party on your behalf.
7.3 We will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available, or has not claimed their prize within 60 days of the Announcement Date, we reserve the right to offer the prize to the next eligible nominee selected from the entries in accordance with these terms that were received before the Closing Date or not to offer the prize to any person at all.
7.4 We do not accept any responsibility if you are not able to take up the prize.
8. Limitation of liability
Insofar as is permitted by law, we, our agents and distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by our negligence. Your legal rights are not affected.
9. Ownership of competition entries and intellectual property rights
9.1 We do not claim any rights of ownership in your competition entry.
9.2 We may produce materials derived from your competition entries and publish these materials online (with your prior agreement, where appropriate), including on the Website and our social media pages.
9.3 You agree to grant us a non-exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the competition entry and any accompanying or derived materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the competition entry and any accompanying and derived materials for our business purposes including but not limited to organise, promote, administer and chronicle the competition. Your data protection rights are not affected.
10. Data protection and publicity
10.1 We will only process your personal information as set out in the Club Privacy Notice. See also paragraphs 6.2 to 6.4, with regard to the announcement of winners.
11. General
11.1 If there is any reason to believe that there has been a breach of these terms and conditions, we may, at our sole discretion, reserve the right to exclude you from participating in the competition in any year.
11.2 We reserve the right to hold void, suspend, cancel, or amend the competition where it becomes necessary to do so.
11.3 Except where necessary to comply with the law or due to circumstances outside our control, we will only amend these terms prior to the Opening Date for the next competition we run.
11.4 These terms and conditions are governed by English law. If any entrants or nominees to the competition wish to take court proceedings, then they must do this within the courts in the United Kingdom.
12. Contact and legal information
12.1 If you have any questions of queries about the competition or these terms, you can contact us by email at [email protected] or by post at theJPA.club, Shoosmiths LLP, 1 Bow Churchyard, London EC4M 9DQ.
12.2 Shoosmiths LLP is a limited liability partnership incorporated in England and Wales under company number OC374987 whose registered office address is at 100 Avebury Boulevard, Milton Keynes, United Kingdom, MK9 1FH.
12.3 Shoosmiths LLP is authorised and regulated by the Solicitors Regulation Authority, our SRA number is: 569065. Our professional rules can be found at www.sra.org.uk/rules. Shoosmiths is also recognised as a multi-national practice with the Law Society of Scotland under number 43932. The Law Society of Scotland regulates Scottish activities through its professional rules which can be found at www.lawscot.org.uk.
Last updated: December 2023