Announcement to all employees

Explain:

• Commercial rationale – reasons for proposals
• That you will be writing to all employees shortly

• Announcement / Script
• Letter to employees at risk of redundancy regarding collective consultation process

• Election packs (if applicable / necessary)
• Online voting system (if applicable / necessary)

• Letters to elected representatives (including draft selection criteria and list of vacancies / available positions)
• Form HR1

• Draft selection criteria
• List of vacancies / available positions
• Copy of letter to elected representatives
• Copy of Form HR1

• Minutes of first collective consultation meeting

Second collective consultation meeting

If no questions raised/outstanding, ask the employee representatives to confirm collective consultation may be concluded.

If there are outstanding questions / matters for discussion, it may be necessary to extend collective consultation. If so, consider asking the representatives to agree the Company may commence individual consultation in parallel.

• Draft selection criteria
• List of vacancies / available positions
• Copy of letter to elected representatives
• Copy of Form HR1
• Minutes of first collective consultation meeting
• Any questions raised by employee representatives

Minutes of second collective consultation meeting to be provided

Letters inviting employees to individual consultation meetings to be issued

• Minutes of first collective consultation meeting
• Letters inviting employees to individual consultation meetings (enclosing selection criteria and scores where applicable)

Individual consultation meetings

We recommend a minimum of one individual meeting with each employee who has (or is about to acquire) six months’ service, or where there are other concerns (for example, disabled or pregnant employees; where concerns have previously been raised).

• Selection criteria and scores where applicable
• List of vacancies / available positions

Notices of termination to be issued

NB: Notice cannot take effect until the requisite 30 / 45-day period has elapsed

• Letters to individual employees

Appeals to be heard (if applicable / necessary)

We recommend the Company considers and takes advice as to whether to offer the right of appeal on a case-by-case basis.

• Letters inviting employees to appeal hearings (if applicable)